How to Get a Federal Apostille—Without the Confusion or Delays
We hand-deliver to the U.S. Department of State for you. No mail delays. No confusion. Just fast, professional apostille service handled personally by someone who knows the process inside and out.
How We Can Help- Our Federal Apostille Process
You're handling something important—We'll make sure the paperwork doesn't slow you down.
Whether you're preparing for international adoption, moving abroad, handling legal matters, or securing a job overseas, getting your documents apostilled should be smooth, not stressful. Here's how we simplify the process for you:
✅ Step 1: Tell Us What You Need
Send us an online message request, text, or email with:
What type of document you have (FBI background check, USCIS letter, etc.)
Where it’s going
Your timeline or deadline
We’ll confirm whether we need the original or a digital copy and walk you through everything—no confusing paperwork or legal jargon. Just real answers.
📝 Step 2: We Handle the Paperwork
Once we’ve reviewed your documents, we:
Confirm they’re eligible for federal apostille
Complete and organize the DS-4194 form for you
Prep the full packet for federal processing
Instead of sending it through slow mail, we hand-deliver it to the U.S. Department of State in Washington, D.C. via our trusted courier. During this appointment the courier will be given a receipt with a date to return to pick up your documents.
⏳ That saves you 2–3 weeks—because right now, mail-in apostille requests are taking 5+ weeks to process.
📬 Step 3: You Get It Back—Fast & Secure
As soon as your apostille is ready, we return your documents via:
Tracked priority shipping
Local delivery (if you're in Indianapolis or surrounding areas)
You’ll get updates from us every step of the way—so you're never left wondering where your documents are.
💡 Why This Matters
Federal apostilles can feel overwhelming—especially with tight timelines or international requirements. We specialize in this process so you don’t waste time, money, or peace of mind.
Let us handle the red tape, so you can move forward with confidence.
📞 Ready to get started?
Call/Text or message us online now to get a same-day quote and timeline.
💬 What Real People Are Thinking (But Don’t Always Say Out Loud)
“I’ve already mailed it once and it got rejected—no one told me I needed an apostille.”
“This whole process makes no sense. One site says federal, another says state. Who do I believe?”
“I’m on a deadline for my visa—if this gets delayed again, I could lose my spot.”
“I’m scared I’ll send the wrong thing and waste even more time.”
“Why can’t someone just tell me what to do and take care of it?”
👏 That’s Where I Come In
If you’re nodding along to any of those thoughts, you’re in the right place.
At Signature Move Notary Services, I don’t just process documents—I remove confusion, protect your timeline, and make the apostille process painless.
You’ll always know:
What’s required
Where it’s going
When it’ll be done
And who’s taking care of it (that’d be me 🙋🏾♀️)
📍 Based in Indianapolis. Helping people nationwide.
📬 Federal documents hand-delivered to D.C. for faster turnaround.
Federal Apostille Pricing
White-Glove Service. Hand-Delivered. Guaranteed.
When it comes to time-sensitive international paperwork, you need more than just a stamp—you need certainty. That’s why our federal apostille service includes hand-delivery to the U.S. Department of State and a guaranteed 2-week turnaround from the day we receive your documents.
Contact us.
Stop Guessing. Start Moving.
Worried About Delays or Getting Rejected?
Let’s be real: when it comes to government paperwork, one tiny mistake can cost you weeks—or even months. That’s why doing it yourself or trusting a cut-rate service can be a gamble you can’t afford.
Here’s the difference when you work with us:
✅ We know exactly what the U.S. Department of State is looking for
✅ We prep your documents correctly the first time
✅ We have a trusted courier to hand-deliver your paperwork—no guessing, no mailing black hole
✅ We track everything and keep you informed
You’re not just paying for a stamp—you’re investing in accuracy, speed, and peace of mind.
Stop Googling and guessing. Let professionals handle it so you can move forward with confidence.
📲 Take the First Step—Now, Not Later
Every day you wait is another day your plans are on hold. Let’s get your documents certified and off your list today.
Call or reach out online today—We’ll make it easy.
What is a Federal Apostille?
Back in 1961, a group of countries came together to simplify how official documents are recognized across borders. This agreement, known as the Hague Convention, created a standardized certification called an apostille. Countries that are part of the convention accept this certification as proof that your document is authentic—no embassy runaround required.
These documents must be authenticated by the U.S. Department of State in Washington, D.C.—not your state, not a notary, and definitely not by mailing it and hoping for the best.
Common Federal Documents Apostilled:
✔ FBI Background Checks
✔ Social Security Benefit Letters
✔ IRS Records
✔ Naturalization Certificates
✔ Consular Reports of Birth Abroad
✔ FDA, USDA, USPTO Documents
✔ U.S. Court Documents with Federal Seals & many, many more documents.
Contact us today, to learn the requirements for your document.
Federal Apostille FAQs
How long does the federal apostille process take?
The U.S. Department of State is currently taking 5+ weeks for standard processing per their website. But if you’re on a tight deadline, reach out—we can cut that time in half.
What’s the difference between a state and federal apostille?
Great question.
A state apostille is for documents issued by a specific state (like vital records documents such as birth certificates, death certificates, marriage certificates, powers of attorney, etc.). Notarized documents are generally apostilled on the state level.
A federal apostille is only for documents issued by U.S. Department of State.
If your document isn’t federal, we can help with state apostilles too—same-day in most cases.
Do you work with clients that are out of the country?
Yes! We work with clients across the U.S. and abroad. Whether you’re in New York, Mexico, or Dubai—if you have a federal document, we can handle the apostille for you from here.
Can’t I just do this myself?
You absolutely can—but most folks come to us after trying to do it alone and running into delays, rejections, or confusing instructions. We’ve streamlined the process, built relationships with the right offices, and handle every step for you. You’ll get it done right the first time—and you won’t have to think twice about it.
Saving time and stress, our service is all-inclusive, transparent, and designed to save you hours (and sometimes weeks) of hassle. Most clients say it’s 100% worth the time, sanity, and peace of mind.
I still have questions—can I talk to a real person?
Absolutely. You’ll talk to Kerrie L. Smith, Owner—not a call center or an automated bot.
Send a quick message or call. We are happy to answer your questions, walk you through next steps, or just help you figure out if this is something you need.