Rejected Apostille? Don’t Panic. I Fix It—Fast.

So you got your documents back with that ugly red stamp or email that says “REJECTED.”

Now what?

First, breathe. You're not the first person this has happened to, and you definitely won’t be the last.

I’m Kerrie L. Smith, owner of Signature Move Notary Services here in Indianapolis—and fixing rejected apostilles is one of my specialties. Whether it's a state-level apostille or a federal one through Washington, D.C., I help clients like you untangle the mess, figure out exactly what went wrong, and get it done right—fast.

❌ Why Apostilles Get Rejected (It’s More Common Than You Think)

Let’s talk truth for a second. Most people have no idea how complicated the apostille process can be until they’re deep in it. Then BAM—rejection.

Here’s what I see most often:

1. Wrong Type of Document

Some documents can’t be apostilled directly—they need to be certified or notarized first. If you skip a step, it’s a no-go.

2. Missing Notary Info

This one hurts because it feels like a small thing—but if the notary missed even a stamp or date, the whole thing gets rejected.

3. Incorrect Notarial Wording

Indiana and other states are picky about what’s included in the notarial certificate. One wrong phrase? Rejected.

4. Improper Authentication Chain

Federal apostilles require a completely different process than state ones. If you send a federal document to the state, or vice versa—it’s coming back.

5. Outdated or Poor Copies

Blurry scans, missing pages, or expired notarizations are big red flags for the Secretary of State or Department of State.

💡 What to Do When You Get a Rejection

Okay, so now that you’ve got that dreaded letter—or email—what should you do?

➤ Step 1: Don’t Panic or Resubmit Immediately

Trying again with the same issue just leads to another rejection. That’s wasted time (and sometimes wasted money).

➤ Step 2: Send Me a Picture of What You Received

I can spot what’s wrong fast. Seriously—text me the document or rejection letter and I’ll give you a straight answer, no fluff.

➤ Step 3: Let’s Fix It

I’ll either re-notarize the document myself, or coach you through exactly what needs to be done. I’ll also take care of the re-submission—whether that’s to the Indiana Secretary of State or the federal government in D.C.

I even have a courier who hand-delivers documents in Washington, D.C. for federal apostilles. No long waits, no wondering what’s going on with your paperwork.

💬 A Real Story: One Client’s Rejected Apostille Nightmare

A few months ago, I got a call from a woman who had mailed her marriage certificate to the Indiana Secretary of State for an apostille. It got rejected—twice.

Why?

Because it wasn’t the certified copy from the county. She had sent a scan.
And nobody explained that to her until I did.

She was already behind on her immigration paperwork. Her stress level was through the roof. I stepped in, got the correct certified copy, notarized what needed notarizing, and had her apostille processed the same day.

📦 We shipped it to Panama with tracking and a smile. Problem solved.

⚡️ State or Federal Apostille Rejected? I’ve Got You.

It doesn’t matter if your document needs to go to Spain, Brazil, Panama, or the Philippines—I handle apostilles for nearly every country that’s a member of the Hague Apostille Convention.

And I don’t outsource.
You’re not calling a call center.
You’re working with me.
A licensed, experienced Indiana Notary Public who knows how to fix this—today.

📌 Quick FAQ

Q: Can I just try to send it again myself?
You can—but if you don’t fix the root issue, it’ll just be rejected again. That’s where I come in.

Q: I’m not even in Indiana—can you still help me?
Yes! I help clients across the U.S. and around the world with both state and federal apostilles. If your document needs an Indiana or federal apostille, I can handle it.

Q: How fast can you fix it?
Most state-level apostilles are fixed the same day. Federal ones typically take under 2 weeks with my hand-delivery service to Washington, D.C.—not the 5+ weeks you’ll wait by mail.

🎯 Final Word: Don’t Let One “No” Stop You.

Apostille rejections are frustrating, but they’re not the end of the road. I’ve helped hundreds of people turn that “REJECTED” into a ✅ “APPROVED.” And I’m ready to help you too.

📞 Call or text me now at [Your Number]
🌐 Learn more or book help at [Your Website]

Let’s fix it. Fast.

#ApostilleRejected #IndianaApostille #FederalApostille #MobileNotary #Expats #DocumentLegalization #SignatureMoveNotary #SameDayApostille #KerrieGetsItDone #ApostilleFixer