Federal Apostille FAQ: Everything You Need to Know to Get Your U.S. Documents Authenticated Fast
What is a Federal Apostille?
A federal apostille is an official certification from the U.S. Department of State that authenticates certain federal documents for use in countries that recognize the Hague Apostille Convention.
It’s basically a stamp of approval that says, “Yep, this document is legit and accepted internationally.”
Which Documents Need a Federal Apostille?
Common documents that require a federal apostille include:
FBI background checks (especially for visas, work permits, or citizenship applications)
Federal agency documents like IRS certifications, FDA licenses, or USDA paperwork
U.S. Department of State-issued documents
If your document was issued by a federal agency rather than a state or local office, this is the apostille you need.
How Long Does a Federal Apostille Take?
Mail-in requests usually take 5 to 7 weeks, sometimes longer. But here’s the thing: waiting that long can delay your plans, your job, or your move overseas.
That’s why I offer a hand-delivered, same-week service that gets your federal apostille back in 10-12 business days — no joke.
Why Choose Me for Your Federal Apostille?
Same-day pickup in Indianapolis
Hand-delivered service straight to D.C.
Transparent pricing with no hidden fees
Friendly, expert support every step of the way
I’ve helped thousands of clients beat the wait and stress with notary and apostille services
How Do I Get a Federal Apostille Fast?
Gather your documents: Make sure they’re original or certified copies.
Gather your documents: Make sure they’re original or certified copies.
Send them to me: I’ll handle the rest — hand-delivering to the U.S. Department of State.
Get your apostilled documents returned quickly: I’ll ship them right back to you with tracking and confirmation.
What’s the difference between a federal apostille and a state apostille?
A federal apostille is issued by the U.S. Department of State for federal documents. State apostilles come from state authorities, most common is that states Secretary of State for documents issued by state or local offices. Knowing which one you need saves time and hassle. Click here for more information regarding state issued apostilles
How much does a federal apostille cost?
Fees vary depending on the service. The U.S. Department of State charges a fee per apostille, but using a service like mine includes pickup, hand delivery, and return shipping, which saves you time and stress.
How long is a federal apostille valid?
A federal apostille doesn’t expire. However, some receiving agencies might require documents to be recent (usually issued within the last 6 months or so).
Do I need to notarize my documents before getting a federal apostille?
Only if your document requires notarization first. The apostille authenticates the signature of the official who notarized or issued the document.
Can I get same-day federal apostille service?
While the Department of State doesn’t offer same-day apostilles, I offer expedited hand-delivery services that cut wait times dramatically.
How do I know if my country requires an apostille?
If your country is a member of the Hague Apostille Convention, you’ll need an apostille to authenticate U.S. documents there. If your country is not a member of the Hague Apostille Convention then it may require additional authentication services, which may include U.S. based Consulates or Embassies for the requesting country.
What’s the most common issue clients run into?
Confusion. They think notarization is the same as an apostille, or they don't understand the multi-step process (notary, county, then state). We guide them—clearly, kindly, and with precision.
I’m scared to send my original documents. Are they safe?
We get it. Your documents are personal and irreplaceable. That’s why we offer mobile pickup and hand-delivery options. No wondering if your paperwork got lost in the mail.
I tried doing it online, but it didn’t work. What now?
Don’t worry. We’ll help you fix it. Many people use cheap or fake apostille sites and end up with rejected documents or lost money. Check our 5-star Google rating and hundreds of relieved and satisfied clients. We’ll get it done right—with heart and hustle.
