What is an apostille and why would I need one in Indiana?

An apostille is a certificate from the Indiana Secretary of State that makes your documents valid for international use, often required for birth certificates, marriage records, or powers of attorney.

Can I get an Indiana apostille the same day?

Yes — I hand-deliver documents in Indianapolis and provide same-day apostille service, saving you weeks of waiting by mail.

Which documents can be apostilled in Indiana?

Birth, marriage, and death certificates, divorce decrees, powers of attorney, school records, adoption papers, and business documents can all be apostilled.

Can my document be in Spanish or another language?

Yes, the document can be in any language, but the notarial certificate must be in English under Indiana law.

Do I need to notarize my document before getting an apostille?

Some official records don’t need notarization, but others like a power of attorney or diploma must be notarized first by an Indiana notary.

How much does it cost to get an apostille in Indiana?

The Indiana Secretary of State charges $2 per apostille, plus my service fee for notarization (if needed), same-day delivery, and return.

How long does it take to get an apostille in Indiana?

By mail it can take 2–3 weeks, but with my service, you can have your apostille completed the same day.

Can you help if I live outside Indiana but need an Indiana apostille?

Yes — you can ship documents to me, and I’ll hand-deliver them for apostille and return them securely with priority shipping.

What’s the difference between an Indiana apostille and a federal apostille?

Indiana apostilles are for state-issued or Indiana-notarized documents, while federal apostilles come from the U.S. Department of State for federal documents like FBI background checks.

Can I apostille a copy of my document, or does it have to be the original?

Vital records and court documents must be certified originals, but some other documents may use a notarized copy certification.

Do I need a translation for my apostilled document?

The Indiana Secretary of State will apostille the document as-is, but some countries may also require a certified translation.

How do I get an Indiana birth certificate apostilled?

Request a certified copy from the Indiana Department of Health or your county health department, then I can take it for same-day apostille.

Can a Power of Attorney (POA) be apostilled in Indiana?

Yes — as long as it’s notarized correctly by an Indiana notary with an English notarial certificate, it can be apostilled the same day.

Remote Online Notarization (RON) and Apostilles: What You Need to Know in 2025

Aug 28

Written By Kerrie Smith

Introduction: The Rising Need for Online & International Notarization

Life and business don’t stop at borders. Maybe you’re finalizing a power of attorney while living abroad, or you need a notarized diploma for a job overseas. But what happens when you can’t meet a notary in person, or when your notarized document needs to be recognized internationally?

That’s where Remote Online Notarization (RON) and apostille services come together. As Indiana’s trusted notary and apostille provider, I want to break it down for you in plain language.

What is Remote Online Notarization (RON)?

Remote Online Notarization allows you to meet with me, a commissioned Indiana notary, through a secure video call. Instead of sitting across the table, you log in, verify your identity with your ID, and sign electronically. I apply my digital seal, and your notarization is complete — all without leaving your couch.

Why clients love RON:

📲 Convenience — notarize documents from home or even overseas.
🔒 Security — platforms like BlueNotary use bank-level encryption and video recording.
⚡ Speed — get notarized in minutes instead of days.

What is an Apostille and When Do You Need One?

A notarization proves that your signature is real. An apostille proves that the notarization itself is valid for international use.

If you’re sending documents to a country that’s part of the Hague Apostille Convention, you’ll almost always need an apostille.

Common documents needing apostilles:

Birth, marriage, or death certificates
Diplomas & transcripts
Power of attorney documents
FBI background checks

How RON and Apostilles Work Together

Here’s the key:

A document notarized via RON in Indiana can be apostilled at the Indiana Secretary of State.
This makes it possible for international clients — even those outside the U.S. — to get their documents notarized online and then sent through the apostille process.
Example: A family in Mexico can meet with me via RON to notarize a Power of Attorney. I can then take that notarized digital document, obtain the apostille, and ship it securely back to them.

The Signature Move Advantage

At Signature Move Notary Services, I combine RON convenience with white-glove apostille handling:

✅ Remote Online Notarizations (via BlueNotary)
✅ Same-day Indiana apostille submissions
✅ White-glove Federal apostille courier service in Washington, D.C.
✅ Nationwide apostille coordination

No guessing, no waiting weeks — just clear steps and professional handling.

FAQs

Q: Can I use RON if I live outside the U.S.?
Yes. As long as you have a valid government-issued passport or ID, I can notarize your documents while I’m in Indiana.

Q: Is RON legally valid?
Yes. Indiana law authorizes RON, and notarizations are valid across the U.S.

Q: Will my RON notarized document be accepted internationally?
Yes, once it’s authenticated with an apostille.

Q: How much does it cost?

RON notarization: $25 per notarial act (state max) + tech/convenience fee
Apostilles: Indiana, Federal, or other U.S. states — pricing varies by speed and type (usually $175–$350).

Call to Action

If you need your documents notarized and accepted overseas, you don’t have to figure it out alone. I’ve helped families, professionals, and businesses get it done quickly and correctly.

👉 Schedule Your Online Notary Session or Request Apostille Service today, and let’s make sure your paperwork is ready for the world.

#ron#apostilleservices#remoteonlinenotarization#indianaapostille

Kerrie Smith